What is the TPR?

The Trans Pyrenees Race is a bicycle race from point A to point B, via Control Points, where solo riders and pairs race without outside assistance. The riders agree to follow our ten rules when they apply.

What is a Control?

A Control is a mandatory key location which racers must navigate to in order to validate their participation in the race. It is also where the race records their timings for race reporting. Controls are chosen for their dramatic terrain, natural beauty and opportunities for adventure / route dilemmas. The Trans Pyrenees Race has ‘Control Points’ and ‘Control Parcours’.

The Control Point is a fixed station where race staff validate the arrival of the racers by recording their arrival and time stamping their Brevet Card. The control points are established by the production and media team and are then manned by volunteers in shifts until the control closure time. Some controls provide a round the clock reception whilst others may temporarily close overnight and have an automated check in feature. Failure to report in at any of the control points will mean that the rider is no longer qualified for inclusion in the finishers classification. Control Points are open from the time of arrival of the first rider, to the date specified in the Race Manual. After this time the control will be closed and no longer be manned. Riders who arrive after closure of the control are excluded from the General Classifications but remain within the race.

The Control Parcours is a fixed length of route which riders must complete. On the Trans Pyrenees Race some Control Parcours are connected to a manned Control Point and some are not. A Control Parcours is usually mandatory throughout the entire race, even after the control has closed. A rider’s tracker or other evidence can satisfy the requirement to show it has been ridden. Sometimes parts of parcours which are subject to limited permissions or which can be hazardous may be closed with the control. If a rider does not complete the full parcours a compensation penalty may be given. This is usually a time greater than that of the slowest recorded crossing.

For photographers and videographers the control points and parcours offer the opportunity to capture images of the racers in spectacular landscapes along a known route and to document stories of the racers with candid images at the control points. It is also a chance for the race reporters to capture some of their testimony and reaction and to observe their performance and condition over demanding terrain. Time recording allows us to measure the differences and time gaps between racers and share it to the followers of the race.


What are the Rules?

They are few but we expect them to be taken seriously.

The rules are designed primarily to promote safety, sportsmanship, self reliance and equality. Riders of the Transcontinental Race must abide by the ten simple rules at all times whilst racing and any rule infringements will be taken seriously by the organisers. Our founder Mike Hall developed what has become the 'Spirit of the Race', an ethos of fairplay that all our riders aspire to. 

All riders must meet these 10 rules in order to be awarded a completion and finishing time.

  1. Ride from the designated start line to the designated finish via the Control Points and parcours specified.
     

  2. No 3rd party support, private lodgings or resupply.  All food, drink and equipment must be carried or acquired at commercially available services.
     

  3. No drafting (other than pairs with their partners).
     

  4. All forward travel overland must be human powered.
     

  5. The following ferry services are permitted - Direct river crossings.
     

  6. All riders must maintain evidence of their ride.
     

  7. 2+ days of inactivity without report to the Race Director will be deemed a scratch.
     

  8. Travel insurance, cycle helmets and lights are mandatory.
     

  9. Riders must know and observe all local traffic laws.
     

  10. Ride in the spirit of self reliance and equal opportunity.


Equipment

Any standard commercially available solo upright bike is permitted with reasonable personal modifications. This is however, a race and we want riders to have a fair and comparable equipment baseline for a credible athletic and strategic competition. Equipment should not provide such a dividing line in performance such that there is no reasonable comparison of two rider’s efforts. It is for this reason that Tandems and Recumbents and other out of class machines will not be classified on GC (General Classification) unless they allow a rider to compete on par with the efforts of other abled body riders where they would not normally be able to do so.


How much does it cost? 

The cost of The Trans Pyrenees Race is:

£200 Basic entry fee + basic media license* + tracker deposit*

*if required

Payment is non-refundable


How do applications work?

In order to apply to race TPRNo1 a rider must register and establish an account with us. Application will be available mid January 2019 and remain open for 2 weeks. This should allow plenty of time for riders to get their application in without favouring any particular nationalities. The application process consists of reading the Race Manual (available after registration and a few legal questions) and answering our questions which will give us an idea of your knowledge regarding the concerns and methods of route planning, an understanding of the the basic requirements of the race and an idea of your experience to date.

Completion and payment will be available to those riders who are offered a place.  Riders should get to know if they have been offered a place early in the new year, more detail will be available during application. The entry allocations procedure follows Lost Dot’s Transcontinental Race applications procedure; there will be a mixture of pre-selected applicants and a ballot.  

There will be a number of pre-selection quotas to encourage and reward certain applicants.  If the number of applicants in these categories exceeds the quota then they will be selected on a ballot.  If a rider is not successful in the pre-selection ballot then they will be put into the main ballot. Exact quota numbers will be determined proportionally and be dependent on the demographics of the entries as a whole.

Pre-selection will also be made for the following.

Volunteers - those who have given a significant contribution as a volunteer in the last race (for example volunteering on a control) will be prioritised.  There will not be a quota on volunteer places.

Veterans - In the past most if not all Transcontinental Race veteran racers got a place, however there are now too many veterans of Lost Dot events to make that possible and so there is a quota and a pre-selection ballot for these applicants.

Under-represented applicants - namely female riders and under-represented nationalities may have a quota.

Private SPOT quota - We don't want private purchase of a SPOT to be a pre-requisite to getting a place on the race so this quota will be small but it does benefit us slightly to encourage private tracker usage and ownership is often indicative of an experienced serial bikepacking race entrant.  There will again be a discount for private SPOT users, we will need device details in order to guarantee this discount.

All solo riders unsuccessful in the quota ballots or not eligible for pre-selection will go into the main ballot.  It is not the purpose of the allocation process to delete entries from the process as not good enough.  We may contact applicants if we believe there has been a gross misunderstanding of the event's demands or that the applicant may be a liability to their own safety or that of the event.  We do reserve the right to refuse entries but this we generally reserve for those that are made as obviously non-serious, abusive or containing false information.  There may be other circumstances but you get the idea.

There will be a separate quota for pairs riders.  Riders who apply as a pair will only be eligible for a pairs place, if unsuccessful they will not be entered into the main ballot. Riders must firmly decide and commit to which category they are entering and enter only one.  Duplicate registrations will be removed.  Pairs entry cannot be back door mechanism to a solo start. Riders should assume that selection is only made for the category of the application and they will not necessarily be able to transfer from one category to another at a later date.

Transfer or Withdrawal of Entries

The offer of an entry, if made, is for the edition applied for only, it is not deferrable until the next year and in the case of solo riders is not transferable.  In the case of pairs only one of the original applicants may be substituted and the starting pair must contain one of the applicants selected.  In previous years we have offered a discretionary 50% refund for withdrawals before April.  Now we don't take the balance of 50% until April so that there is no need to administrate withdrawals before this time.  As a result the deposit and balance are non-refundable.


Will there be more guidance?

There will be more guidance offered in the Race Manual updates. The Race Manual is only available to race applicants (after registration and applications open mid January 2019).


Do I need a tracking device?

Hire of one of our SPOT Trace tracking devices in included in the basic entry fee.  Each rider will need to provide a £100 security deposit on each TCR tracker used and this will be refundable upon safe return of the device.  If you will be using your own SPOT tracker for the race then no deposit will be required and you may also qualify for a discount.   You will need your own service plan active on your tracker during the race and we will need you to provide details of your tracking device and share page url.


What is the Media License?

The rider agreement, among other things, says that the rider agrees to yield the commercial rights of all the media they collect on the Event to Transcontinental.  We do this as our basic deal with the rider is just to provide race administration and its services in return for the entry fee - this helps keeps that fee low.  Some riders and companies may also benefit from the race's profile and publicity through rider sponsorship, so for this we can license back some of the commercial rights for use on things like social media. We will provide a separate agreement to provide clarity on what the license covers.

What does this mean? - Well firstly it means that the true 'privateer' racers pay a slightly lower entry fee, secondly it means that the riders who benefit more from the media of the race pay a slightly higher entry fee and third in the future it may help protect the race from becoming too commercially influenced as it grows.

So if a rider will use their participation in the race to promote ANY commercial organisation (including one they own) then they will need to buy the media license.  This is available when the balance of entry is due.  It can also be added later by request by emailing race@transcontinental.cc

Note: that there will be limitations to this license - it won't extend to things like advertising campaigns and video projects with sponsors.  You will need to write to us for separate agreement on these bigger projects.  


I am racing in a pair, do we both need to register?

Yes, we need you both to register, both to apply, both to sign the rider agreement and the race entry fee is the same per person as the solo racers, it is not one entry fee per pair.  If you are not both registered and have paid the deposits by the deadline then your entry may be cancelled.


Who is Lost Dot Ltd?

The Lost Dot team includes Anna Haslock and Rory Kemper, supported by our media team Camille McMillan, James Robertson, Antonin Michaud-Soret and Tom Bonnett and our race partners and friends. Lost Dot is comprised of both racers and those who worked closely with Mike. We are only too aware that we will never be able to replace the genius of Mike Hall; the TCR and the bikepacking community as a whole will forever be the poorer for having lost such a leading light. We can, however, ensure his hard work and vision are kept alive. Our mission is to ensure that Lost Dot events remain grassroots events, the way Mike Hall envisioned; run by racers for racers.


Privacy Notice

We have the utmost respect for the privacy of our online customers and our policy is to provide an enjoyable, private browsing experience. This privacy notice sets out how Lost Dot Ltd uses and protects any information that you give when you use this site. Lost Dot Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 20/02/18.

In general you can visit our website without telling us who you are and without revealing any information about yourself. If, however, you use our site to make an application, order goods or to request information from us you may need to register and you will be asked to provide certain information. Lost Dot Ltd only collect data that is necessary to undertake our customer’s request such as considering an application or processing a payment.

WHAT WE COLLECT

In order to respond to a query or process a payment we may collect the following information:

•    name

•    contact information including email address

•    demographic information such as postcode

•    payment information

 

In order to process a prospective racer’s application we may collect the following information:

•    Gender

•    Age

•    contact information including email address

•    demographic information such as address and country of residence

•    telephone number

 

During the race we take photographs of riders and volunteers and process some personal data in order to manage our services. Our team of volunteers assist us in providing this service however they do not have access to your private information unless you provide it for instance if you give a volunteer your email address or phone number. Only race staff and employees or contractors of Lost Dot Ltd will have access to your private data.

 

We collect and use your private information via forms on our website in order to provide our services. We use third party providers to provide some of our services you may wish to familiarise yourself with their privacy policies as this affects your personal data also.

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

•    Ensuring applicants meet race requirements and

•    Ensuring equal opportunities

•    Internal record keeping

•    We may use the information to improve our products and services

 

SECURITY

We endeavour to take all reasonable steps to protect your personal information. However, we cannot guarantee the security of any data that you disclose online and we will not be responsible for any breach of security unless this is due to our negligence or wilful default.

DPA & GDPR

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

If you are worried about any issues around Data Protection please contact the Information Commissioner’s Office.

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF  Tel: 0303 123 1113  Fax: 01625 524 510  Web: www.ico.org.uk

LINKS

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

CONTROLLING YOUR PERSONAL INFORMATION

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so or do so with your express permission.

YOUR RIGHT TO KNOW

You may request details of personal information which we hold about you under the GDPR 2018.

If you believe that any information we are holding on you is incorrect or incomplete, or you would like us to delete any information or provide you with a copy of the information we hold please email us as soon as possible, at race@transcontinental.cc. We must comply within one month of receiving the request. The data controller will always verify the identity of anyone making a subject access request before handing over any information.

If you have any further queries or concerns please feel free to email us.